As a contractor, it’s important to follow all legal requirements when it comes to hiring employees. One crucial aspect of this is completing the I-9 form for each new hire.
The I-9 form is used to verify an employee’s identity and eligibility to work in the United States. The form must be completed within three business days of the employee’s hire date and can be completed on paper or electronically.
As a contractor, it’s important to make sure you have the necessary documents from your new hire to complete the I-9 form. These documents must show both the employee’s identity and work authorization. Examples of acceptable documents include a passport, driver’s license, social security card, and birth certificate.
It’s also important to keep the I-9 form on file for each employee for at least three years after the employee’s hire date or one year after their employment is terminated, whichever is later. This is necessary for compliance with federal regulations.
Failure to properly complete the I-9 form can result in penalties and fines from the government. In addition, it’s important to note that audits by the Department of Homeland Security are becoming more common, so it’s crucial to make sure all employees have completed I-9 forms on file.
In conclusion, completing the I-9 form for each new hire is an important step for contractors to ensure compliance with federal regulations and avoid costly penalties. It’s important to have all necessary documents from new hires and keep the I-9 form on file for the required amount of time. By following these guidelines, contractors can protect their businesses and maintain legal compliance.